How to Organize Data Protection

It is crucial to establish a security strategy for data to stay current with most recent regulations and best practices. Implementing a solid plan in place will increase confidence among employees and customers, while helping you avoid costly fines for noncompliance.

A sound data security plan begins with an exhaustive inventory of the information in your organization. This allows you to categorize information according to type or location, as well as access. Certain types of information, like PHI (personal health information) as well as financial or card details, are more sensitive than other types. You can then prioritize security measures according to the criticality and sensitivity of the information.

Find out who has access. This includes employees in branch offices, contractors who support your network as well those who work remotely using devices like digital copiers, inventory scanners, and smartphones. Consider limiting their access to the bare minimum necessary for their work like keeping www.contactdataroom.com/data-privacy-vs-data-protection customer credit card details on file whenever it is necessary.

Make sure that your facilities are equipped with cameras that have motion sensors and night vision to detect unauthorized entry into archives, file servers or backups. This can also be helpful in catching people who take pictures of whiteboards or monitors that contain confidential information, as well as for identifying employees who haven’t left their workstations.

It’s also crucial to communicate your policies and procedures to everyone in the organization. Train your employees to recognize cybersecurity threats like phishing scams targeting passwords and encourage them to report suspicious activities.